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Controller

Organization

The Rescue Mission Alliance (RMA) is a Christian non-profit organization that has been serving the less fortunate in Southern California through emergency and long-term rehabilitation services since 1972. RMA partners with local churches to meet the spiritual needs of the people we serve. RMA Administration provides centralized Finance, Information Technology, Donor Development, Mission Support and Operations services to the ministries and departments of RMA.


Summary

The Controller is responsible for overseeing all financial and accounting activities within the organization. This includes managing the accounting team, ensuring the accuracy of financial reports, maintaining compliance with financial regulations, and supporting strategic financial planning. The Controller plays a key role in financial reporting, budgeting, audits, and financial analysis. This is a regular full-time, exempt position reporting to the Vice president of Finance & Human Resources located in Oxnard, CA. Compensation is commensurate with skills and experience. This position is eligible for benefits according to applicable guidelines.



Essential Duties & Responsibilities
Finance & Accounting Leadership

Oversee all aspects of the company’s financial and accounting functions such as accounts, ledgers, and reporting systems ensuring compliance with appropriate standards and regulatory, federal, state and local and tax requirements.
Ensure an appropriate level of compliance by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.
Help RMA’s leadership in its risk assessment process by formalizing key business processes and establishing, monitoring, and enforcing internal controls and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk.
Ensure accurate and timely monthly, quarterly, and year-end financial reports, ensure that the reported results comply with generally accepted accounting principles or international financial reporting standards.
Recommend benchmarks that will be used to measure the company’s performance.
Produces the annual budget and forecasts; reports significant budget differences to management.
Assist RMA’s leadership in financial decisions by establishing, monitoring, and enforcing policies and procedures.
Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
Coordinate all audit activity.
Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; advanced knowledge of accounting and reporting software – Mineral Tree, Intacct, ADP
Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep the Executive Team up to date of RMA’s financial status.
Assist the CFO and the Executive Team in the annual budgeting and planning process; administer and review all financial plans and compare actual results with a view to identify, explain, and correct variances as appropriate.
Manage and track the performance of invested assets in keeping with policies and investment guidelines.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Leverage strengths of the Finance/Accounting Department to help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
Assist in the development and implementation of new procedures and features to enhance the workflow of the department.
Provide leadership in strengthening internal communications and information flow with other functional teams at all levels throughout the organization; create and promote a positive and supportive work environment.
Manage and mentor the accounting team, including training, development, and performance evaluations.
Foster a culture of continuous improvement within the finance team.
Delegate tasks and responsibilities effectively within the team to ensure efficient operations.


Transactions

Ensure that accounts payable are paid in a timely manner.
Ensure that all reasonable discounts are taken on accounts payable.
Ensure that accounts receivable are collected promptly.
Process payroll in a timely manner.
Ensure that periodic bank reconciliations are completed.
Ensure that required debt payments are made on a timely basis.
Maintain an orderly accounting filing system.
Maintain a system of controls over accounting transactions.
Solid experience coordinating audit activities with outside auditor.
Managing reporting, analysis, and budget development in conjunction with the Executive Team


Reporting

Issue timely and complete financial statements
Calculate variances from the budget and report significant issues to management.
Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting.
Manage the preparation of the official annual report of actual revenues, transfers, and expenses.
Coordinate and prepare internal and external financial statements.


Budgeting & Forecasting

Lead the annual budgeting process, including coordinating with department heads to create realistic and attainable budget plans.
Monitor and analyze monthly operating results against budget.
Provide ongoing financial forecasting and strategic planning.
Compliance

Coordinate the provision of information to external auditors for the annual audit.
Comply with local, state, and federal government reporting requirements and tax filings.
Ensure compliance with all federal, state, and local corporate, payroll, and other applicable taxes and regulations.
Coordinate audits and work with external auditors to ensure compliance with financial standards and regulations.
Maintain a system of internal controls to safeguard the financial assets of the organization.

Financial Analysis

Provide financial analysis tools to evaluate company ventures or special projects, programs, capital expenditures, products costing, etc. as needed.
Conduct financial analysis, report findings, and recommend action plans.
Monitor and analyze financial performance and recommend improvements to maximize profits.


Other Duties & Responsibilities

Promote RMA Safety Program in alignment with the Injury and Illness Prevention Program (IIPP) and model safe work practices.
Participate in other meetings, activities, programs, teams to support the greater purposes of RMA.
Perform other related duties as assigned.


Supervisory Responsibilities

Oversees the operations of the Accounting Department, which include accounts payable, accounts receivable, bank reconciliations, and payroll.
Oversees training programs and identifies training needs.


Qualifications

A solid Bible based Christian faith, compatible with RMA’s Statement of Faith and an active member of an Evangelical church.
Bachelor’s degree in accounting, finance, or a related field (required).
Certified Public Accountant or Certified Management Accountant designation (preferred).
Minimum of 5-7 years of progressive accounting and financial management experience.
Proven experience in a controller or similar role.
Management and/or Supervisory experience.
Experience in a non-profit organization.
Personal qualities of integrity, credibility, and unwavering commitment to RMA’s core values; a proactive, hands-on strategic thinker
Valid Driver’s license and insurable under RMA.


Skills

Sincere desire to be a "Servant Leader" in everyday situations.
Must be an initiator who can work under deadlines with excellent organizational and time management skills.
Must have proven management and supervisory leadership abilities: team building, motivation, communication, judgment, coordination, measuring results, and reporting.
Strong leadership and team management skills.
Strong interpersonal and written and verbal communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners.
Ability to work collaboratively with senior management and other departments.
Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
Excellent analytical, decision-making, and problem-solving skills


Software

Proficiency in accounting software (e.g., QuickBooks, SAP Concur, tax preparation software and Microsoft Office Suite).


Physical Demands

This position requires extended times of work in an office environment in meetings and working at a desk on a computer.
Able to lift up to 30 lbs.

Equipment

Basic office equipment, such as computers, copiers, and printers.
The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.


Work Environment

The position typically operates in a professional office environment. As a part of normal duties this position will also be in facilities with an at-risk population where errant behavior and disease risk may be present. Appropriate safety considerations will be required to avoid illness or injury.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.


For more information on E-Verify, please contact DHS. dhs.gov/e-verify

Time:  Full-Time
Salary:  Exempt
Category:  Finance

Updated:
7/8/2024 1:13:02 PM